Job Opportunities

Join the South Wedge Planning Committee as Our Executive Assistant!

South Wedge Planning Committee (SWPC) is a nonprofit organization dedicated to strengthening one of Rochester’s most vibrant and diverse neighborhoods. From housing and preservation to festivals, block clubs, and small business partnerships, SWPC brings people together to make the South Wedge a welcoming, connected place to live.

We’re looking for a highly organized, people-oriented Executive Assistant who thrives in a fast-paced, community-driven environment and wants to play a key role in neighborhood change.

Full-time, 40 hours per week
Core office hours: 10:00 a.m.–3:00 p.m., with flexibility for meetings, events, and occasional evenings or weekends.

Why This Role Matters

As Executive Assistant, you’ll be at the center of SWPC’s work—supporting the Executive Director, keeping the organization running smoothly, and helping bring community programs and events to life. This is a hands-on, varied role for someone who enjoys balancing organization, communication, and community engagement.

If you’re energized by working with neighbors, local businesses, artists, volunteers, and partners—and you love keeping many moving parts aligned—this role is for you.

What You’ll Do

Executive & Office Support

  • Keep the Executive Director organized and on track by managing calendars, meetings, and follow-ups.

  • Prepare clear, professional correspondence, reports, and meeting materials.

  • Serve as a welcoming first point of contact for residents, partners, and visitors.

  • Manage phone calls, emails, files, and records with care and confidentiality.

  • Attend meetings, take notes, and help move ideas into action.

Community Engagement & Programs

  • Support block clubs and neighborhood-based initiatives.

  • Recruit, coordinate, and support volunteers for community projects and events.

  • Assist with program applications, tracking, and reporting.

  • Help identify new opportunities for growth, partnerships, and impact.

Events, Fundraising & Partnerships

  • Help plan and execute beloved neighborhood events like the Wedge Waddle, South Wedge Festival, and Sassy in the South Wedge, and membership drives.

  • Build relationships with local businesses and help secure donations and sponsorships.

  • Support fundraising efforts that keep SWPC’s work strong and sustainable.

Membership & Communications

  • Manage SWPC’s membership program and database.

  • Recruit new members and business partners for membership perks.

  • Keep SWPC’s website content up to date.

  • Manage social media accounts (Facebook, Instagram, Google Business, Pinterest).

  • Create engaging social media posts, email blasts, and assist with newsletters.

Who You Are

  • Highly organized, motivated, and able to juggle multiple priorities.

  • A strong communicator who enjoys working with people from all backgrounds.

  • Comfortable with Microsoft Office, Google Workspace, and social media tools.

  • Adaptable, self-directed, and eager to learn.

  • Experience in nonprofits, community work, administration, or events is a plus.

How to Apply

Send your resume, cover letter, and references to jposey@swpc.org, attention Jennifer Posey.